Seeking Board and Arts & Culture (A&C) Committee Members
The Board of Ashby Village accomplishes much of its work through committees and three of those committees—Planning, Finance and Development - are seeking new members. We see many benefits to broadening the pool of folks active in those working committees:
- Harnessing the talents and interests of members and volunteers
- Building a leadership pipeline
- Anticipating Board succession
- Infusing our efforts with new perspectives and new energy
- Providing opportunities for meaningful contribution.
If you want to help shape the future of our Village and are ready to share your gifts, talents and time, please review the descriptions below. Contact info@ashbyvillage.org and the appropriate committee chair will reach out to you. Village members and volunteers as well as community members are welcome. (Attendance at a Volunteer Training (within 3 months) will be a requirement of joining any committee.)
***
Planning Committee
The Planning Committee is responsible for long-range planning and, with the Executive Director, developing strategic initiatives and partnerships in the broader community. The chair and at least one other member should be Board members. A representative from the Program Leadership Team serves as a member of the Planning Committee. Other non-Board members are also welcome by invitation.
The Planning Committee has identified 4 key strategic areas to focus its work:
Communication Operations
Sustainability Partnerships
The Committee meets for 1.5 hours once a month, currently on the fourth Thursday of the month at 8:00 am. In FY 2019-20, the Planning Committee will work to develop key indicators for each focus area and a format for the Executive Director to update the Board. The committee chair is Karen Grimsich, who can be contacted at KGrimsich@gmail.com.
Planning Committee responsibilities include:
- Ensuring that Ashby Village initiates, maintains and follows, as needed, strategic and business plans, and that programs meet the mission of the organization.
- Assisting the Executive Director with facilities issues.
- Keeping abreast of policies and initiatives of other organizations, both public and private sectors, and the aging and public health ecosystems.
- Identifying opportunities for, and build, new relationships with key partners.
- Supporting the staff in managing partnerships
- Being a sounding board for the Executive Director for new initiatives.
Currently, the committee could use individuals with the following skills:
- Health systems
- City Planning
- Data informed decision making
- Age policy, specifically County and State
Finance Committee
The purpose of the Ashby Village Finance Committee, currently composed of 3 Board members, is to oversee all finance-related activities of the corporation. The Finance Committee oversees the creation of the budget, monitors and reports on the financial status and activities of the organization, ensures the financial policies and practices are followed, and oversees investments.
The committee meets for two hours on a quarterly basis; members devote on average one to two hours a month to committee work and related responsibilities. All committee work is confidential. The committee chair is Janet Howley.
Responsibilities Include:
- Work with the Executive Director to set long-term financial goals and strategies for achieving those goals
- Support the Executive Director in ensuring that financial management and reporting systems are adequate and accurate
- Create and monitor benchmarks for reviewing budget
- Monitor monthly and/or quarterly financial reports to ensure that the budget is being adhered to.Lead the report on financial statements at Board meetings
- Recommend to the Board and Staff regarding future audits as necessary
- Maintain a policy for managing investments, and for receiving gifts of stock
- Advise Executive Director in negotiating agreements for contracts and financial instruments (i.e. loans)
- Assist the full Board to understand financial issues and their implications
- Oversee other initiatives as assigned.For example, oversee the new initiative - Strategic Financial Analysis and Planning
Development Committee
The purpose of the Ashby Village Development Committee is to provide leadership for the fundraising efforts of Ashby Village. As a dynamic organization fulfilling a growing need for its programs dedicated to community service, Ashby Village recognizes the importance of building philanthropic support in the years to come. The Development Committee and its members have a vital role in this important effort. The Committee Chair is Jan Corazza.
Responsibilities Include:
- Lead Ashby Village’s fundraising efforts and initiatives
- Make Ashby Village one of our charities of choice and consider including AV in our personal estate plans
- Assist Ashby Village in building relationships with prospective donors and other community partners
- Support Ashby Village by giving, identifying, providing entrée to, and/or seeking support from prospective donors
- Assist in stewarding donors to Ashby Village
- Host occasional receptions and private fund raising events
- Promote Ashby Village within professional and personal networks
- Advocate on behalf of Ashby Village within the greater Bay Area philanthropic community
- Speak from the heart about our own commitment to Ashby Village within professional and personal networks
Beyond the Board Bonus Opportunity: Arts & Culture (A&C) Team
Ashby Village’s Arts & Culture (A&C) team organizes four events per year featuring a speaker (or speakers) as well as any audio-visual material the speaker wishes to include. We usually have 100-200 attendees to each of these events. The team members are present at each event to assist with set up, sign in, seating, and takedown. Usually one of the team members does a welcome, thank you, housekeeping info, and introduces either the speaker or the person who will be introducing the speaker. We are looking for people who can help us identify future presenters for Arts & Culture events as well as the logistical work preparatory to each event - outreach, securing volunteers, arranging venues.